Inviting Team Members

Team plan

Inviting team members is only available on Team plans. Only the workspace owner can send invites.

Bring your team into your workspace so everyone tracks time and works on Projects in one place.

Send an Invite

1. Go to Settings › Owner Settings.
2. Open the Team Management tab.
3. Under Invite Team Member, enter their Email Address.
4. Pick a Role: Admin or Member.
5. Click Send Invitation.

hrglass emails them a link to join. You’ll see them under Pending Invitations until they accept.

Admin or Member?

• Admin: helps you run the workspace. Admins can approve timesheets and have wider access by default.
• Member: does the day-to-day work, like tracking time on Tasks.

You can change what each role can do, and change someone’s role after they join. See Settings › Owner Settings › Role Permissions.

Seats

Each team member uses a seat, and so does each pending invite. If every seat is taken, the button says No Seats Available. Add a seat, or cancel an invite you don’t need, to free one up.

Manage Pending Invites

Under Pending Invitations:

• Click Resend to email the invite again.
• Click the X to cancel the invite. The link stops working and the seat is freed.

Each invite has an expiry date. If it runs out, send a new one.

What Your Teammate Sees

Your teammate opens the link in their email. They see your workspace name, the role you gave them, and when the invite expires. Then they:

• click Accept Invitation if they’re already signed in
• click Log In & Join if they already have an hrglass account
• click Create Account & Join if they’re new

Once they join, they land in your workspace and show up in your team list.