Approving Timesheets

Team plan

Timesheet approvals are only available on Team plans, for workspace owners and admins.

Each week, your team members submit their tracked time. You review it on the Approvals page, then approve it or send it back with a note. See Submitting Your Weekly Timesheet for the member’s side.

Find Timesheets to Review

Click Approvals in the menu. A badge shows how many items are waiting.

The page has two parts:

• Timesheets in progress shows the hours each member has logged this week, day by day, before anything is submitted. Use the arrows to look at earlier weeks.
• Timesheet Approvals lists submitted weeks. Switch between Pending, Approved and Sent back.

Click a member’s name to see every entry in that week, with the date, Task, type and hours.

Approve a Week

1. Go to Approvals.
2. Under Timesheet Approvals, open the Pending tab.
3. Click Approve next to the week.

The member gets a notification that their week is approved.

To approve several at once, check the boxes next to them and click Approve selected.

Tip

Approving doesn’t affect invoicing. You can bill unapproved time. hrglass just flags it on the Invoice so you know.

Send a Week Back

1. Click Reject next to the week.
2. Tell the member what needs to change. A note is required.
3. Click Send back.

The week reopens so the member can fix their entries and resubmit. They get a notification with your note.

To send several back with the same note, check the boxes and click Send back selected.

Weeks With New Time Added

If a member adds time to a week you already approved, it comes back to Pending with a New time added badge. The new entries are marked New. Approve it as usual. If you send it back, only the new entries go back. The time you already approved stays approved and locked.

Entries that are already on an Invoice stay locked either way.

Reopen an Approved Week

Need the member to change something you already approved?

1. Open the Approved tab.
2. Click Reopen next to the week.

The member can edit and resubmit it. To reopen several, check the boxes and click Reopen selected.

Edit a Week Yourself

Quicker to fix it than send it back?

1. Click the … menu next to the week.
2. Click Edit timesheet.
3. Change the Date, Project, Task, Hours or Notes on any entry.
4. Click Add entry to add missing time, or the trash icon to remove an entry.
5. Click Save changes.

Invoiced entries are locked and can’t be edited here. The member gets a notification that you edited their week, and the week shows Edited by with your name.

Submit a Week for Someone

Member out sick or forgot to submit?

1. Under Timesheets in progress, click the … menu next to their name.
2. Click Submit for this member.
3. Optional: add a note, like Submitted for you while you were away.
4. Click Submit for approval.

The member is told you submitted it for them. If the week was sent back, the option says Resubmit for this member instead.

Download Timesheets

• One week: click the … menu next to it and choose Download CSV.
• Several weeks: check the boxes and click Download selected.

The CSV lists each entry with the member, week, status, date, Project, Task, type, notes and hours.

Your Own Time

Owners and admins approve their own time right from the Timer page. See Submitting Your Weekly Timesheet.