Billable vs. Non-Billable Time
You don’t mark time as billable entry by entry. The Task decides. Every minute you track on a Task follows that Task’s billing type.
What Counts as Billable
Section titled “What Counts as Billable”| Task billing type | Is the time billable? | What reaches the Invoice |
|---|---|---|
| Hourly Rate | Yes | Your hours times the rate. |
| Other Rate | Yes | Your hours times the rate and multiplier. |
| Fixed Cost | Yes | The fixed price. Your hours don’t change it. |
| Non-Billable | No | Nothing. |
For the full breakdown, see Task Billing Types.
Where You’ll See It
Section titled “Where You’ll See It”- Timer page: entries on a Non-Billable Task are marked Non-billable.
- Start timer: the Task list shows Hourly, Fixed or Non-billable next to each Task. Other Rate Tasks show as Hourly, since they’re billed by the hour too.
- Reports: the Time Tracking card splits Total Hours into Billable Hours and Non-Billable.
- Weekly timesheets (Team plans): each entry shows Billable or Non-billable.
Make Time Non-Billable
Section titled “Make Time Non-Billable”Logged time to the wrong kind of Task? Move the entry to a Non-Billable Task.
- Go to Timer.
- Click the edit icon next to the entry.
- Click Edit Project or Task.
- Pick the Project and a Non-Billable Task.
- Click Save Changes.
To make all the time on a Task non-billable, change the Task’s billing type instead. See Task Billing Types.
What Makes It Onto an Invoice
Section titled “What Makes It Onto an Invoice”When you create an Invoice, hrglass picks up billable time that:
- is on an Hourly Rate or Other Rate Task
- hasn’t been billed on another Invoice yet
- isn’t still running
A running Timer isn’t included. Stop it first, then create the Invoice.
Once time is on an Invoice, it’s locked. You can still edit its notes, but not the hours, date or Task. See Adding Time Manually and Editing Entries.
Unapproved Time on Team Plans
Section titled “Unapproved Time on Team Plans”If your team submits weekly timesheets, you can still bill time that hasn’t been approved yet. hrglass flags it with a note like Includes 6.50 unapproved hours so you know before you send. See Approving Timesheets.